# How to Track Productivity by Closing Conversations

IS Messenger Close Conversation feature is a powerful tool that can be used for many use cases on the platform based on your business needs. For sales use cases, it can be used to track agent productivity in the Reports Module.

### Benefits of the Close Conversation Feature <a href="#benefits_of_the_close_conversation_feature" id="benefits_of_the_close_conversation_feature"></a>

The Close Conversation feature can be used to:

* Track agent productivity in the Reports module by viewing how many leads they interacted with.
* Provide summaries of activities completed in each Conversation.

### Method for Managing Closing Conversations <a href="#method_for_managing_closing_conversations" id="method_for_managing_closing_conversations"></a>

* Track agent productivity on the IS-Messenger platform with the Close Conversation feature.

### **Track agent activity on the** IS-Messenger **platform**

Agent productivity can be tracked by how many conversations they have with leads and what activities take place in those conversations. Businesses can use the Close Conversation button to monitor these activities in the Reports Module.

{% hint style="info" %}
**Tip:** You can track agents’ activities such as lead qualification and sales completed by labeling closed conversations. For deal tracking and management for long sales cycles, [connect IS Messanger to your external CRM](https://docs.is-messenger.com/ismessenger/sales-use-cases).
{% endhint %}

**Method Objectives**

* Close the conversation when an activity with a lead is completed.
* Monitor all closed conversations.

**How-To**

**Close the conversation when an activity with a lead is completed**

{% hint style="info" %}
**Tip:** Learn more about [Closing Conversations here](https://docs.is-messenger.com/ismessenger/modules/inbox/messages).
{% endhint %}

To close a conversation with a lead, use the Close Conversation button on top and add an optional Closing Note to provide a summary of the conversation.

<figure><img src="https://3688769499-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-Mbui1HRO4dGghy5ITOz%2Fuploads%2F2Cy4dxHWi0kc3DJepUE3%2Fscreenshot-2022-12-28-at-05-15-04.png?alt=media&#x26;token=d3838308-9fde-4f06-8e2c-4aea9d3efb01" alt="screenshot showing how to close a conversation"><figcaption></figcaption></figure>

{% hint style="info" %}
**Tip:** Learn how to [enable and configure the Closing Notes here](https://docs.is-messenger.com/ismessenger/modules/workflow).
{% endhint %}

In the Closing Note, add a Conversation Category and Summary. For Sales agents, common categories include *New lead, follow-up, deal won, deal lost*.

<figure><img src="https://files.helpdocs.io/9e3syfbzn8/articles/t0dggc4lxv/1664281749630/closing-notes.png" alt=""><figcaption></figcaption></figure>

**Monitor all closed conversations**

{% hint style="info" %}
**Tip:** Learn more about [Conversation Lists here](https://docs.is-messenger.com/ismessenger/modules/untitled).
{% endhint %}

To monitor closed conversations, use the Conversation List in the Reports Module. The list table shows an overview of all closed conversation, including data such as first response and resolution time, conversation summary and more, within a selected time period.

<figure><img src="https://3688769499-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-Mbui1HRO4dGghy5ITOz%2Fuploads%2FgTXGXrGB7PTaSiQExV8Q%2F3.gif?alt=media&#x26;token=ebcdb80e-a1f9-4e06-a49e-7342dc59e31e" alt="gif showing what is included in the conversation list"><figcaption></figcaption></figure>

{% hint style="info" %}
Tip: Learn more about [reporting for Sales here](https://docs.is-messenger.com/ismessenger/sales-use-cases).
{% endhint %}

{% hint style="info" %}
**Tip:** If your business has short cycles, you may want to automatically unassign Contacts from agents when conversations are closed. Learn how to [create a Workflow for this here](https://docs.is-messenger.com/ismessenger/support-use-cases).
{% endhint %}